Project Policy Analyst 3 University of California Riverside

University of California Riverside
Riverside, California
Full Time

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Project Policy Analyst 3

Job ID:
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Campus Operations and Facilities
Salary: $66,500 - $118,300
Full/Part Time: Full-time(100%)
Organization: Facilities Planning Design & Const
Department: Christopher Pillen
Application Deadline: Open Until Filled

Position Information:
Under direction of the Projects Supervisor in the Facilities Services Maintenance Department, the Project Policy Analyst 3 provides continuous review and assessment of client and service interaction, related to the intake, process, and reporting of projects for Facilities Services with a strong focus on high quality service experience and process improvements. This position is responsible for analysis, review, and timely routing of all materials related to project intake and support. Makes recommendations to leadership and completes short and long-term project intake (details, funding, assignment, etc.), system admin, file management, tracking, and reporting support for leadership and project managers. Demonstrates good judgement in selecting methods and techniques for obtaining service solutions. Creates, identifies, analyzes, and reviews customer relations related programs, policies or procedures for possible implementation.

UC Riverside's Facilities Services is recruiting for a Project Policy Analyst 3. The full salary range for the Project Policy Analyst 3 is $66,500 - $118,300 per year. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Requirements:
Requirements

Educational Requirements

Bachelor's degree in related area and/or equivalent experience/training.

Required

Advanced degree in related field

Preferred

Experience Requirements

4 - 7 years of related experience.

Required

Experience in the design and implementation of internal controls, standard operating procedures and process improvement

Preferred

Experience in an Architects, Engineering, and Facilities department within higher education environment.

Preferred

Experience with project management concepts, tools, and systems such as: Famis 360, Smartsheets, Tableau, and Shared documents.

Preferred

Experience and/or knowledge of UC/UCR systems, policies, procedures and regulations.

Preferred

Special Conditions
Special

Must successfully pass a background check prior to appointment start date.

Required

Occasional travel for university related business meetings, conferences and/or professional development.

Required

Travel

Required

Ability to operate University vehicles for business and operational needs.

Preferred

Ability to possess or obtain a Valid CA Driver License in accordance with California Department of Motor Vehicles.

Preferred

Minimum Requirements

Analytical/problem-solving skills.

Strong communication and interpersonal skills to communicate effectively, both verbally and in writing.

Strong skills in analyzing, researching and synthesizing large amounts of data for preparing sound and relevant proposals/analyses.

Ability to multi-task with demanding timeframes.

Ability to use discretion and maintain all confidentiality.

Strong policy analysis techniques.

Ability to think creatively, work effectively and collaboratively with diverse groups, clients, and constituents, including staff and management.

Ability to develop and maintain knowledge on campus customers, needs, and project intake process.

Proficient to advanced skills with Microsoft Office Suite of programs. Advanced knowledge of Microsoft Access including forms and distribution.

Ability to develop moderate to complex analytical, process or policy summaries, proposals, process flows, and process mapping.

Advanced focus and skills on implementing high quality service and process improvements.

Preferred Qualifications

Knowledge of common organization- or research-specific and other computer application programs.

Additional Information:
Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details:
Job Description Details

General Information
Job Title
PROJECT POLICY ANL 3 Job Code
007398 Grade
21 Department Head
Christopher Pillen Supervisor
Daniel Lerman

Generic Scope
Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions.

Custom Scope
Uses skills as a seasoned, experienced professional with a full understanding of analytical practices, policies and procedures; researches, analyzes and develops solutions to a wide range of issues. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Primarily deals with policies, programs and proposals which are complex in nature and diverse in scope. Develops new programs, policies or procedures for possible implementation.

Department Custom Scope
Under direction of the Projects Supervisor in the Facilities Services Maintenance Department, the Project Policy Analyst 3 provides continuous review and assessment of client and service interaction, related to the intake, process, and reporting of projects for Facilities Services with a strong focus on high quality service experience and process improvements. This position is responsible for analysis, review, and timely routing of all materials related to project intake and support. Makes recommendations to leadership and completes short and long-term project intake (details, funding, assignment, etc.), system admin, file management, tracking, and reporting support for leadership and project managers. Demonstrates good judgement in selecting methods and techniques for obtaining service solutions. Creates, identifies, analyzes, and reviews customer relations related programs, policies or procedures for possible implementation.

Key Responsibilities:
Key Responsibilities DescriptionPercent Time

Researches and analyzes processes and procedures, summarizes findings, policies and organizational structures in order to develop and/or implement changes and to provide consultative services to department administrators, partners and external stakeholders.

Researches and summarizes best practices in field. Researches, monitors and analyzes regulations, legislation, research literature, and UC policies for impact on the organization or initiative.

15%

Continuous improvement and support of systems and processes to increase client and staff satisfaction while meeting department goals of providing high level service at all times. Supports direct customer interactions and administrative duties, as needed.
Researches and drafts complex proposals, reports, briefings, executive summaries, meeting minutes and calendaring. Establishes and maintains contacts internally and with external constituents for the collection and exchange of data.

15%

Provides analyses for complex budget, financial, academic, data, systems and resource projects working directly with all levels of managers.

Researches and analyzes data from multiple sources to prepare spreadsheets, agendas, reports, maps, presentations, etc in support of Project Management team.

10%

Proposes, leads and/or participates on policy and planning committees and working groups. Provides strategy development for organizational or research initiative.

Coordinates implementation with cross-organizational departments or external entities as needed.

10%

Conducts post-implementation analysis to determine the need for further enhancements, finer distinctions and/or additional process/policy components.

10%

Coordinates efforts with a variety of external and internal contacts; researches organizational structures, policies and procedures and summarizes best practices in field. Provides technical guidance and quality assessment.

10%

Performs ad hoc, analytical studies on a wide variety of policies, programs and issues which are complex in nature.

10%

Prepares directives, regulations, technical guidance, and other instructions for issuance to stakeholders.

10%

Develops proposals and recommendations to guide and support a broader strategic direction for the organization or initiative.