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Social Services Administrator -

Location: Seattle, WA

Description:
The Salvation Army's Seattle Social Services-Pike Street location is now accepting resumes for a FT Seattle Social Services Administrator. This position provides general office, Human Resource tasks, and clerical support to Directors and staff at Pike Street and WBC; manages the physical buildings of four separate locations; and manages / oversees the use and care of the SSS vehicles (all programs). Please see the job description below for full details. Interested parties should submit a cover letter, resume, and three professional references to HR Generalist Amanda Easton. THE SALVATIONARMY SEATTLE SOCIAL SERVICES POSITION DESCRIPTION TITLE: Seattle Social Services Administrator IMMEDIATE SUPERVISOR: Directors of Social Services DEGREE OF SUPERVISION: Regular daily contact, weekly meetings with supervisors and annual evaluation POSTIONS SUPERVISED: Janitorial Staff STATUS AND HOURS: Non exempt, Monday-Friday 8:00 am-5:00 pm EQUIPMENT AND COMPUTER PROGRAMS USED: Include: Microsoft Word, Excel, Access, Publisher, Enterprise (Great Planes), Lotus Notes. Office machines include: photocopier, Fax machine, etc. Operation of van and truck. MINIMUM REQUIREMENTS / SKILLS: 1. Possess current Washington state driver?s license and good driving record 2. Willingness and able to represent The Salvation Army in a positive, productive manner in the community 3. Criminal background check with no disqualifying record 4. Able to work effectively under pressure, recognizing the structural command chain of The Salvation Army 5. Bachelor?s Degree, preferably in Business, Human Resources, Property Management or related field, with four years similar experience in administration and / or similar comparable work 6. Excellent written and oral communication skills 7. Evidence of 60wpm typing skills; 10-key by touch 8. Knowledge of accounting principles, working collaboratively with the Accountant 9. Proficiency in the operation of computer programs, including Word and Excel and other standard office equipment (as above) 10. Ability to work successfully with people of diverse backgrounds and in a non-discriminatory manner 11. Willing and able to keep confidential records secure 12. Knowledge of The Salvation Army and contracting agencies? policies and procedures desirable 13. Willing to abide by The Salvation Army?s Drug and Alcohol Policy 14. Non-use of any substances, including alcohol or any drug which might affect health, safety, or well being of a client, the public, other workers or self while on the job or on agency premises or agency business.? 15. Highly organized and detail orientated 16. Ability to climb stairs GENERAL DESCRIPTION: 1. General office, Human Resource tasks, and clerical support to Directors and staff at Pike Street and WBC. 2. Management of the physical buildings, including 1101 Pike Street, William Booth Center (WBC), Catherine Booth House (CBH), and Hickman House (HH) 3. Management and oversight of the use of and responsible for maintaining the SSS vehicles (all programs) ESSENTIAL JOB FUNCTIONS: 1. Office and Business Management: ? Collect and distribute incoming and outgoing mail from postal service, interdepartmental and Divisional Headquarters ? Monitor and maintain all office equipment ? Process all money from WBC and Pike Street, including client?s payments and vending machines and deposit in bank daily ? Coordinate purchase of office supplies between all centers, in collaboration with account, monitoring compliance within budgets. ? Record all data for statistical reporting from Program Managers ? Complete reports in a timely manner, analyzing and tracking trends ? Work co-operatively with Directors and Program Managers to prepare presentations and reports ? Provide business support to Directors and Program Managers 2. Social Service Advisory Council: ? Work with the Advisory Council and SSS Directors, to maintain and increase the effectiveness of the Advisory Council ? Notify the Council of upcoming meetings ? Prepare the Agenda ? Take and send out minutes in a timely manner ? Assist in room preparation and clean for the meetings 3. Human Resources: ? Maintain files relating to all personnel policies and folders, insurance contacts and issues, safety procedures and postings ? Prepare HR paperwork for all new hire positions and forward to Divisional Headquarters for approval in a timely manner ? Process all vacation, sick leave, special leave requests to Divisional Headquarters for approval in a timely manner ? Post all new vacancies internally and externally, ensuring that The Salvation Army?s policy on recruiting is satisfactorily met 4. Property Maintenance: ? Building management of the physical buildings of Pike Street, WBC, CBH and HH. This includes regular maintenance, cleaning and supervision of Pike Street janitorial staff, scheduling regular large maintenance jobs (painting, window washing, carpet cleaning etc). Work with Divisional Headquarters Property Department on any needed large maintenance projects and renovations ? Regular maintenance of SSS vehicles and monitoring of vehicle use. See that all drivers have current Salvation Army driving status (SPORT tests etc.) 5. Supervise special project volunteers when requested 6. Supervise special projects (Christmas, Thanksgiving, Kettles) 7. Perform other reasonable duties / functions as assigned PHYSICAL REQUIREMENTS: ? Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis ? Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead ? Ability to operate telephone ? Ability to operate a desktop or laptop computer ? Ability to lift up to 25 lbs. (usually file boxes) ? Ability to access and produce information from a computer ? Ability to understand written information Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is a reasonable and no undue hardship would result. GENERAL STATEMENT: The Salvation Army, and international movement, is an evangelical part of the universal Christian church. Its? message is based on the Bible, Its? ministry is motivated by the love of God. Its? mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination. I understand and respect the purpose of The Salvation Amy and agree to work within the guidelines it sets.

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	Relocation Preference:	Will not relocate Will accept paid relocation Will pay own relocation
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